Agenda

51st Annual General Meeting-2021

MINUTES OF ANNUAL GENERAL MEETING
December 2021

APOLOGIES FOR ABSENCE.

Arminell Rule, Phyl Pink, Roger Bloomfield, Chris Compton,  Heather Compton, Kevin Jones, Sam Marshall, Steve Jarman, Cynthia Crawford, Naomi Knotts, Robert Thomas.

ELECTION OF TELLERS

Keith Woodgate and Mike Pearson were elected as Tellers.

ACCEPTANCE OF MINUTES OF 50th AGM

This AGM was held virtually on 4th December 2020 due to the pandemic.

Accepted as a true record

Proposed Mike Pearson, Seconded Chris Hallam. Carried.

MATTERS ARISING

There were no Matters arising.

COMMODORE’S ADDRESS

The Commodore welcomed everyone to the meeting. The club reports had been circulated with the agenda, and Alan thanked the officers for their detailed resume of club affairs during this difficult year. He particularly thanked Arminell for producing the AGM paperwork, despite her being indisposed through illness; and Jon Keeping for again producing detailed accounts.

This has been a particularly difficult year for all clubs. During the pandemic our bar steward, Frank Maunder, retired, and the Commodore thanked him for his service. A team of volunteer members are now running the bar and cleaning rotas. Our new caterer is producing Sunday lunches, which are very well supported.

Paddy O’Connor (RCS) skilfully adapted the racing classes to be ‘Covid Compliant’, which enabled the club to mount a full sailing/racing programme for the yachts. The portacabin for the Cadets has been refurbished and the Pilot is currently experiencing a major make-over, for which the Commodore thanked Chris Cload, Bob Thomas, Mike Pearson and all their myriad helpers. The Prizegiving has been postponed until January, due to supply problems with the trophies. The Registered Training Club has now been established, jumping the final hurdles thanks to Malcolm Wood.

The Commodore then invited Malcolm to explain the process to the members.

MALCOLM – The RTC status was granted in January, following detailed inspections of our facilities and paperwork. This also gives us on-board recognition and access to the RYA training schemes. We now have approximately 20 cadets, and a winter training programme has been arranged. Highlights of the year included the Sail GP event which offered training and racing for 2 cadets. The National Schools Championships were in Plymouth this year, and it is hoped that some of our cadets will join the 200 plus boats in the event next year.

The Commodore concluded by talking of future plans, which include a proposal to replace the fire doors with bi-fold doors, and the establishment of a cruising section.

ACCEPTANCE OF THE ANNUAL REPORTS

Proposed Ade Beaven-Smith, Seconded Mike Pearson. Carried.

ACCEPTANCE OF ACCOUNTS AND BALANCE SHEET

  1. Hon Treasurer’s report –

Jon Keeping reported that comparison with previous years was pointless as this year has been like no other. The prolonged closure, coupled with the absence of any payroll expenses following the retirement of the steward, had skewed the comparison of bar profits. Membership income is comparable; although the committee decided to give members 6 months ‘free’ membership during the closure, we have had an influx of new members. Sailing costs have increased, largely due to the loss of sponsorship as the breweries reconfigure their businesses. However we were able to apply for some of the available government Covid support grants. Notwithstanding all the above, we are beginning to see some green shoots. The cadets are enjoying the new RTC status and have raised a considerable amount of money themselves towards the equipment they enjoy. We owe nothing and have assets in excess of £300K

  1. Examiners report –

On behalf of the examiners Ashley Crawford reported that they found the books in excellent order, and complimented Jon on the exemplary presentation of the accounts.

  1. Appointment of examiners for 2021/2022

Ashley wished to resign from the role, and was thanked for his invaluable help over several years.

Keith Woodgate, Charlie Thomson and Stuart Woodger were elected as scrutineers.

Proposed Margaret Thomas, Seconded John Ingram. Carried.

CLUB TRUSTEES.

  1. Mr Derek Baker his unfortunately resigned as trustee due to ill health. In recognition of his long service to the club it was proposed by the committee that he be offered an Honorary membership.

Proposal carried unanimously.

  1. It was proposed by the committee that two further Trustees be appointed. Jonathan Keeping and Patrick O’Connor have indicated a willingness to stand

Proposal carried unanimously.

MEMBERSHIP GRADES.

  1. It was proposed by the committee that the Overseas, Country Full and Country Family memberships be combined in a new grade to be known as ‘Out of Port’.
  1. It was proposed by the committee that a new grade of ‘Junior Full’ be established for young members between 18 and 25 years.

Both carried unanimously.

SUBSCRIPTION RATES.

  1. It was proposed by the committee that the subscriptions for the year beginning 1st April 2022 be the same as those for the previous year.
  1. It was proposed by the committee that the entrance fee be deleted and replaced by a deposit of £20 with the application for membership.

Both carried unanimously.

ELECTION OF THE COMMITTEE.

It was proposed that the committee, including the commodore, be elected en bloc as listed on the agenda.

Proposed Chris Hallam, Seconded Ashley Crawford.

Carried.

ANY OTHER BUSINESS.

Mike Pearson proposed a vote of thanks for the Commodore, Alan Nosworthy, for all his commitment and work in the club during this difficult year.

Applause.

The Commodore thanked everyone for coming and closed the meeting at 2115.